Coordinator, Acquisitions Services

Job no: 499875
College / VP Area: Vice Provost for Libraries
Work type: Staff
Location: Newark
Categories: Libraries & Museums, Full Time

Position: Coordinator, Acquisitions Services (Librarian)

Deadline: Open until Filled

Pay Grade: 29E – 31E

The University of Delaware Library, Museums and Press seeks a service-oriented librarian with knowledge of business accounting to lead the Acquisitions Unit within the Collections, Acquisitions, and Resource Sharing Department. The Coordinator, Acquisitions Services provides leadership for the Library’s collection procurement and material processing services to meet the evolving needs of the campus community. The Acquisitions Unit orders, receives, and provides shelf preparation for all library materials in all formats, manages the processing of gifts to the library collection, and liaises with the University’s Accounts Payable unit to ensure prompt payment of invoices. The Coordinator, Acquisitions Services provides fiscal oversight for a library collections budget of over $10,000,000 for the purchase of print books and serials, electronic resources, streaming and physical media, special collections and archival material, and other types of items.  The Coordinator works in collaboration with the Associate University Librarian for Acquisitions and Collection Services and the head of the Collections, Acquisitions, and Resource Sharing Department to carefully manage payments and budget allocations. The coordinator works closely with the head of the Cataloging and Metadata Department to assess copy cataloging standards and facilitate the physical processing of materials.

We welcome applications from early-career librarians with work experience in acquisitions and an interest in working closely with and learning from colleagues in collection management, electronic resources management, cataloging and metadata, and resource sharing.

Reporting to the Head, Collections, Acquisitions, and Resource Sharing Department, major responsibilities include:

  • Provide day-to-day oversight of the operations of the Acquisitions Unit in conjunction with Library goals and projects. Hire, train, supervise, and evaluate the team of non-exempt staff members. Collaborate with unit staff and the department head to develop and maintain efficient workflows, and to develop and plan long- and short-term goals for the unit.

  • Develop and update policies and procedures for acquisitions in conjunction with the Head, Collections, Acquisitions, and Resource Sharing and Head, Cataloging and Metadata, to ensure alignment with current best practices in the field.

  • Monitor Library materials budget spending in collaboration with the department head and AUL. Assist with the reconciliation of Library internal payment records with University records on a regular basis. Participate in audits as they occur and respond to auditor recommendations.  Resolve complex payment, access, and receipt issues with vendors or payees.  Provide data to managers to assist in planning Library spending.

  • Assist with assessment of acquisitions services, including approval plans, workflows, and vendor services and pricing.

  • Respond to acquisitions-related inquiries from internal stakeholders and external vendors.  Troubleshoot and respond to complex problems with orders, invoices, and record in the Library’s integrated library system.

  • Develop and maintain relationships with vendors and work closely with them to promptly resolve problems.  Collaborate with print, electronic, media, and system vendors to make the best use of Library resources and vendor services.

  • Provide training to subject liaisons on ordering materials and other acquisitions-related duties.

  • Provide acquisitions expertise as needed to other Library departments and staff. Foster an environment of collegiality and teamwork for unit staff, cultivating a respectful and inclusive work environment that empowers staff and values input from all employees.

  • Demonstrate commitment to active professional development for self and team to maintain currency on trends related to university needs, technology, and library services.


  • Graduate degree in library science.

  • Demonstrated knowledge of library acquisitions work and best practices.

  • Knowledge of or experience in business accounting and account management.

  • Ability to work independently, creatively and devise solutions to complex problems.

  • Advanced organizational and time management skills.

  • Strong interpersonal and communication skills.

  • Demonstrated analytical skills and ability to evaluate and determine best practices.

  • Ability to plan, present, and assess training for students and staff.

  • Commitment to fostering a diverse and anti-racist educational environment and workplace and an ability to work effectively with a diverse faculty, staff, and student population.

  • Demonstrated ability to work independently and collaboratively in a team-based environment.

  • Commitment to professional growth.

  • Previous supervisory experience, preferred.

  • Experience working with the Alma library services platform, preferred.

  • Familiarity with modern foreign language(s), preferred.

General Information: The University of Delaware Library, Museums and Press is committed to student success, scholarly research, and inclusive excellence. The Library is strongly committed to fostering diversity within our community. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, accessibility, and anti-racism and will assist us to expand our capacity for diversity in the broadest sense. The Library collaborates with strategic campus partners to achieve these priorities, as well as with national professional organizations including the Association of Research Libraries, Center for Research Libraries, Coalition for Networked Information, Council on Library and Information Resources, Digital Library Federation, OCLC Research Partnership, SPARC, HathiTrust, the National Digital Stewardship Alliance, the National Network of Libraries of Medicine (NN/LM), Association of Academic Museums and Galleries, the American Alliance of Museums, and the ACRL Diversity Alliance.

Appointment: Appointment in rank based on relevant professional experience, expected at the level of Assistant Librarian, pay grade 29E (less than 3 years), Senior Assistant Librarian, pay grade 30E (3-8 years) or Associate Librarian, pay grade 31E (8+ years). More information about the University of Delaware Library Rank and Promotion System is available at:

Benefits: 25 vacation days. Generous 403(b) retirement plan. Tuition remission for dependents and spouses, and course fee waiver for employees. Full information about University of Delaware benefits is available at:

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Open until filled

Posted: 3/31/23