DLA

Conference Forms and Timeline

DLA Conference Committee Planning 2020: Forms and Timeline

Forms: Email forms to Catherine Wimberley and Sarah Katz.

Forms Guide: Provides a full timeline and explanation 

1. Preliminary Approval Form, Due: Friday, October 4
2. Speaker Agreement Forms 2020 (contractual agreements with presenters/speakers), Due: Friday, October 25 
   1. Internal Speaker Agreement – Use this form for Speakers/Presenters who are from MD and DE.  
   2. External Speaker Agreement– Use this form for Speakers/Presenters from outside of DE and MD
3. Publicity Form, Due: Friday, October 25 – Fill out this form for every speaker/presenter.  Include speakers’ photo, bio, and a brief description of the program for the conference brochure and other marketing materials!  Please proofread!
4. AV Form, Due: Friday, December 20
5. Book Order (optional), Due: Friday, December 20
6. Poster Session Form, Due: Friday, February 28

Timeline: Meetings and Forms

July-September: Finalize workshop ideas; Division, Group, and Committee conference chairs

• July 16                     DLA Conference Meeting, 8:30 am – 12:30 pm, Dover Public Library
• August 15                DLA Conference Meeting, 8:30 am – 12:30 pm, Dover Public Library

October:  Submit your ideas to Division VP/Conference Committee Chairs to make sure they contain key ingredients, such as learning objectives and a program planner, speaker/presenter names, and a description of your workshop. Finalize your speaker’s commitment, the description of the workshop, and obtain speaker’s photo. 

• October 4                Preliminary Approval Form Due
• October 25              Internal or External Presenter Agreement Form Due
• October 25              Publicity Form Due

November/December: Wrapping up, final edits for conference brochure and MLA/DLA Conference Website

• December 20          AV Forms Due
• December 20          Book Order Form Due

January:        

• January 10              DLA Conference Meeting, 9:30am-12:30pm, Dover Public Library
• January 25              Final Checklist due  

February:        

• February 28              Poster Session Form due  

Registration opens sometime in January. 
Early bird registration ends in mid-March.
Volunteer opportunities will be available through conference registration.

Notes:

• • • Although the Dover Public Library is designated as the meeting place, some meetings may be virtual due to weather or after a majority of the required forms have been turned in.
    • Please mark all of these dates on your calendar and make them a priority.
    •  If you have any questions, please contact:         

Summary:
The Delaware Library and Maryland Library Associations first partnered in 2012 to provide a joint state conference.  Our Associations mutually support the desires of our members to provide high quality workshops, presentations and speakers at an event that can be enjoyed by all library staff, administrators and supporters.  The more involved each DLA Divisions and members are, the more relevant we make it.   This ensures that there is something for everyone at our annual conference.

Responsibilities:

Each Division provides at least one workshop (and are encouraged to submit two or three proposals) and a silent auction donation at the conference. Committees are encouraged to provide workshops as well.

Ideally, every Delaware library staff person, administrator, trustee and supporter who wants to be involved with the conference will feel welcome to do so. Perhaps your group would like to help with the silent auction or hold a poster session?  There are many ways to be involved.